I.          Welcome and Introductions

 

Maryly Snow, Incoming VRD Moderator, reported that Jenni Rodda, Current VRD Moderator, is recovering nicely from surgery and was not able to attend ARLIS/NA Banff. Therefore, Maryly served as Moderator for both old business and new business. Maryly thanked Dan Nolting (not present) and Sherman Clarke (and Jenni Rodda) for their contributions maintaining the VRD website and VRD listserv respectively. 

 

Sarah Goldstein, Visual Resources Librarian, Vassar College, will serve as vice moderator/moderator elect.

 

Spruill Harder, Slides and Digital Images and Photographs Public Services Librarian, Fine Arts Library, Harvard University, will serve as co-vice moderator.

 

Please see the VRD website http://personal.chatham.edu/staff/dnolting/ to sign up for the VRD list serve.

 

II.        Old Business

 

1.       North American Lantern Slide Survey – the purpose of the survey is to learn if there are special collections which would be appropriate for digital projects; which images are in the public domain; and perhaps to learn from the issues regarding moving from analog to digital collection. The survey was originally planned with two phases: Phase I- data collection; Phase II-review results, update responses based on what you learned about your collection from the other results.  However, the original survey was not implemented with appropriate functionality to allow the sort of review and updating the survey designers (Maryly Snow, Jenni Rodda) intended. Therefore, the data was extracted from one program and installed in an Excel spreadsheet. A review of the data in the Excel format also revealed that a good portion of the data had been scrambled.

ACTION: Maryly will have the Excel data added to the VRD website for review and revision.

 

2.       Status of electronic discussion – While there is a need for the listserv to keep members informed, it was agreed that our listserv was underutilized. In addition, email is not the best form of communication for interactive group work. A more interactive process is needed for collaborative projects such as the history of the VR profession. Carol Ann Fabian suggested that a wiki would be an appropriate electronic forum for projects. Eileen Fry suggested using BJ Irvine’s original research for her book, Slide Libraries, could be part of that history. Information that could be included in the history of our profession website:

• Time line of media and developments, using John Hopkins University’s timeline software
• John Hopkins University’s map software for BJ’s research travels
• Classification schemes development
• Biographical info – BJ, Tansey, others
• Images of slide libraries
• Lantern slide history

 

ACTION: Spruill will work with Maryly to establish a wiki for history of VR profession. (A wiki about slide libraries was already established on Wikipedia, Maryly and Spruill have been adding to it: http://en.wikipedia.org/wiki/Slide_library.)  Mark Pompelia will look into VRA archives to see if there is information that will be helpful for this project. Eileen Fry will ask Sarah Carter to scan first chapter of BJ’s book.  Working group: Mark Pompelia, Megan Battey, Maryly Snow, Ann Whiteside, Eileen Fry, Elizabeth Schaub, Spruill Harder.

 

 

3.       Trudie Jacoby: The ARLIS Standards committee put together a Digital Image Database Standards Checklist (DIDSC).

The DIDSC “may be used as a guide to determine whether a particular electronic image product is appropriate for your library, campus, museum, or other institution. Although designed to evaluate image databases that are content repositories with asset management and presentation functionalities, portions of the checklist may be used independently to assess products with fewer capabilities. The DIDSC itself may be modified, expanded, or augmented to accommodate local needs; institutions are encouraged to tailor this document to suit individual application. “

 

See the committee web site for links to the checklist. Provide Donald Juedes (djuedes@jhu.edu) with comments.

 

4.       Eileen – The 3rd summer of SEI will be held at Reed College in Oregon June 11-16, 2006. The course is fully enrolled with a wait-list. Eileen Fry and Amy Lucker are working on long-term goals for addressing core competencies for SEI.

 

III.       New Business

 

 

1.       ARLIS Professional Development Committee (PDC) will update the Core Competencies every two years. Currently focusing on intergrading VR into the document. Angel Moyes is the PDC liaison to VRD and will contact Spruill and Sarah when ready for review.

 

2.       Cataloging Cultural Object is slated to be published by American Library Association late June, 2006. Mark Pompelia proposed a series of events focusing on CCO: a pre-conference workshop for ARLIS/NA about the early impact COO – a workshop on how to implement Core 4 and CCO with real cataloging applications (i.e., IRIS) - a “Best Practice” type talk.

ACTION: Mark Pompelia and Linda McRae will develop idea for a triumvirate on CCO: a workshop, a session, and something more informal, like an AskARLIS or poster session.

 

 

IV.       Incoming President Visit

 

ARLIS/NA President Margaret Webster brought ARLIS/NA President-elect Ann Whiteside to meet VRD and outline the work to be done during the coming year. Our regular liaison with the ARLIS/NA Executive Board is the ARLIS/NA Vice-President/President Elect, who for 2006-2007 is Deborah Ultan Boudewyns. In her absence, Ann Whiteside discussed the ARLIS/NA

·         Strategic Plan

·         Core Competencies

·         ARLIS/NA Task Force chaired by Lynda White to review the structure and function of the society.

·         What do members want from the society: technology, education, member services.

 

Important dates:

·         June 5, 2006 – conference report and goals report for new year are due

·         June 15, 2006 – conference session proposal for 2007 are due

·         July 15, 2006 – funding requests are due

 

 

Attendance:

 

Spruill Harder, Harvard University

Leigh Gates, Art Institute of Chicago

Eileen Fry, Indiana University

Carole Ann Fabian, University of Buffalo

Kathryn Vaughn, Hobart William Smith

James Mitchell

Angelica Moyes, University of Utah

Jeanne Keefe, Rensselaer Polytechnic

Ann Woodward, Johns Hopkins University

Trudy Jacoby, Princeton University

Lynda S. White, University of Virginia

Penny Baker, Clark Art Institute

Sonja Staum, Indiana University/Perdue University Indianapolis

Megan Macken, University of Chicago

Linda McRae, University of South Florida

Mark Pompelia, Rice University

Elizabeth Schaub, University of Texas at Austin

Laurie Glover, Clark Art Institute

Marlene Gordon, University of Michigan at Dearborn

Sherman Clarke, New York University

Suzanna Simor, Queens College, CUNY

Maryly Snow, University of California, Berkeley

Sarah Goldstein, Vassar College

 

 

Minutes taken by Spruill Harder

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